Horse Camps Coordinator
The Horse Camps Coordinator is a full-time administrator position and is responsible for recruiting campers and staff for Roughing It's three horse camps.
About the Horse Camp Coordinator Position
The Horse Camps Coordinator is supervised by the Camp Owner/Directors and collaborates closely with the Marketing Coordinator and Personnel Coordinator. There are specific performance objectives for both camper recruitment and staff recruitment upon which an annual performance bonus is based. Roughing It has offered a variety of horse camps during its history and continues to offer and develop new and innovative horse camps for the children of the San Francisco Bay Area. The major (and most important) horse program is the Roughing It day camp horseback riding in which 60-90 campers ride each day of the eight week camp season. The two major horse camps supervised by the Horse Camps Coordinator are:
- Roughing It Day Camp Riding (20 horses, 1 director, 10 staff, 2 four-week Session Programs)
- Horse Day Camp (12 horses, 1 director, 4 staff, 4 two-week Session Programs)
Other Horse Camps that operate as part of the two major programs above are:
- Saddle Club (after camp horseback riding)
- Hello Horse Camp (8 one-week Session Programs, half day)
- Horse MiniCamp (1 one-week Session Program late August)
Making a Difference in the Lives of Children - the MAJOR Benefit.
The Horse Camps Coordinator is an integral member of our administrative team and contributes greatly to the success of each camper’s summer experience. Our camp administrators regularly interact with both camp staff and camper families. You will truly have to opportunity to make many positive contributions to the lives of our campers and staff.
Major Performance Objectives for the Horse Camps Coordinator
- All Horse Day Camp Programs have full enrollment by June 1st
- All Horse Day Camp Post Session Programs have full enrollment by August 1st
- All riding staff are hired by may 15th
- 50% of the campers return to the horse camps during the following year
- 10% of the horse campers enroll in Roughing It Day Camp the following year
- All staff completes their full service commitment as specified in their work agreement
- Roughing It is invited to return to its leased site during the following year
- Horse camps generate a 15% profit after all expenses and 15% pro rata overhead share
Responsibilities for Horse Camps Coordinator
Horse Camps Marketing:
- Recruit campers to fill all horse camps
- Coordinate with Marketing coordinator on camper recruitment efforts
- Horse camps brochure design and distribution
- School auction, camp fairs, ads, and returning camper family marketing
- Camper recruitment website advertising & recruiting
Riding Staff Recruitment:
- Recruit all riding staff in coordination with the Personnel Coordinator
- Conduct background and reference checks on all riding staff
- Staff recruitment website advertising & recruiting
Horse Site Management:
- Organize site set-up and take-down for all riding sites
- Orient new staff to Roughing It Riding Site(s) set-up and policies
- Supervise safe herd management of horses before and after camp season dates
- Supervise site security residence and residents
Staff Supervision & Leadership:
- Supervise the 2 Horse Program Directors (Roughing It Day Camp & Horse Day Camp)
- Conduct Admin Staff Training for 2 program directors & 2 assistant directors
- Conduct riding instruction techniques during staff training
- Serve as relief/substitute director for the 2 riding programs
The summer season is a busy time. From June 1 – August 31, our year-round administrators work at least 55 hours/week. The Horse Camps Coordinator can expect to fill a position on ridings staff based on experience as determined by the camp owner/directors. This position normally involves progressively increased level of responsibility through the first four summers of employment. Candidates who possess exceptional teaching, leadership and supervision skills as demonstrated by previous camp experience may be appointed to a higher level position solely at the discretion of the camp owner/directors.
- 1st year – Riding Counselor at Horse Day Camp
- 2nd year – Director of Horse Day Camp
- 3rd year – Director of Roughing It Day Camp Riding
- 4th year – Horse Camps Coordinator
Future Program Development:
- Re-establish Saturday riding program during summer
- Re-establish year around weekend and vacation riding programs
- Relocate Horse Day Camp to new site
- Establish overnight trail ride programs into Briones Regional Park
- Establish horse instructor (CILT/JC) program
- Develop other new and innovative horse camps
- College or University Degree
- Extensive horseback riding experience
- Documented previous riding instructor experience (documented by references)
- Minimum of 2 references who can validate both riding and teaching skills
- Valid driver’s license and excellent driving record
- Ability to obtain first aid & CPR certifications before summer season
- Ability to evaluate and perform ride-checks on 30+ horses (beginner – advanced)
- Lift approximately 40-50 pounds
- Must be comfortable and able to work around dogs, horses, and other animals
- Can spend all day (8-10 hours) outdoors, in the sun and in close contact to dust, trees, weeds, and pollen.
- Ability to obtain approved First Responder (advanced first aid) within 18 months
- Ability to obtain CHA Instructor Certification within one year
- Exceptional customer service skills
- Excellent phone and email communication skills
- Ability to work independently and accurately
- Strong knowledge of MS Windows programs
- The ability to learn new programs quickly
- Ability to perform general office duties (filing, answering the phone, word processing, copying, mailing, organizing and running all the mechanics of the office)
- Fine motor dexterity – typing, filing papers, etc.
- Ability to sit for extended periods of time (4-8 hours/day) and stand for extended periods of time (4-8 hours/day)
- Is able to walk up the hill from the Lafayette Reservoir parking lot to the large “East Field” of the Reservoir
- Can assist with special events outside (stand for extended periods at Open Houses and Community Fairs or be able to lead walking tours at the Lafayette Reservoir)
- Ability to comply with Roughing It policies and procedures, including but not limited to Staff Dress Code and Staff Personnel Policies
Highly Desired Prerequisites:
- At least 1 summer on riding staff at Roughing It
- Horseback Riding Instructor Certification (from an approved organization)
- Horseback Riding Certification (US Pony Club, Certified Horsemanship Assoc, etc)
- Horseback Riding Instructor experience at and ACA accredited camp
- Horseback Riding Instructor experience at any camp
- Camp Employment at an ACA accredited camp
- Having owned a horse for at least 5 years
This position requires a strong knowledge of Windows based programs, and the ability to learn new ones. Programs used in our office and easily learned include:
- Microsoft Word
- ACT! 2013
- Camp Minder
- Internet Explorer
Other programs that are helpful for this position but are not mandatory are:
- Microsoft Access
- Microsoft Excel
- Adobe Acrobat
This position works directly for the camp owner/directors and is responsible for the organization, supervision, staffing and execution of all horseback riding programs at Roughing It. October-December – Preparation:
During the fall months the Horse Camps Coordinator is involved in the planning, preparation and organization of the coming summer’s program and the coming spring camper recruitment program.
January-April – Sales & Recruiting:
The Horse Camps Coordinator is primarily responsible for camper marketing, recruitment, registration and orientation. They conduct a variety of camp informational shows and orientation events for camper families. They represent the camp at camp fairs and other recruitment events. The Horse Camps Coordinator is also responsible for the recruitment, orientation, training and in-processing of all horseback riding staff.
May – Site Set-up & Opening:
The Horse Camps Coordinator is responsible for the planning and supervision of the set-up and opening of all Roughing It horse sites. The Horse Camps Coordinator will evaluate and ride-check 30 horses (beginner – advanced).
June – Staff Orientation & Training:
The Horse Camps Coordinator is responsible for conducting a complete orientation and training of all riding staff prior to the opening of camp. They actively participate and help lead both the camp administrative training and the camp staff training. They conduct a variety of safety and risk management workshops for riding staff. They also conduct a variety of instructor skills training workshops for the riding staff.
July-August – Camp Operations and Program Supervision:
The Horse Camps Coordinator is the primary supervisor for the 2 riding program directors during the summer season. They are responsible for the very close supervision of the directors and for general supervision of all riding staff and all riding programs. The Horse Camps Coordinator ensures that all Roughing It policies, procedures and directives are adhered to during the summer season.
IMPORTANT! – Relief Director, Relief Administrator and Relief Staff:
The Horse Camps Coordinator is the primary relief/substitute for replacement of any of the key riding staff during the course of the summer. They will assume the role of a site director should it be necessary to replace the director for a short or long period of the summer season. The Horse Camps Coordinator is also prepared to serve as a replacement for any other camp administrator should such relief be necessary, including: the CampPlus Director, Transportation Coordinator, Unit Leader, Program Director, a Group Counselor or any other staff member.
September – Site Close Down and Pack-up:
The Horse Camps Coordinator is responsible for the closing down of all camp riding sites and the pack out and storage of all equipment for the winter months. They will also be responsible for the completion of all camper and staff final program evaluations.
Priority Selection to Candidates Who Have Worked a Summer Season at Roughing It
Highest priority is given to candidates who have previously worked as a summer seasonal employee at Roughing It in either one of the horse camps or at day camp. The employee must have preformed at a high level of competence as witnessed by outstanding seasonal staff evaluations. We welcome applicants who have not previously worked on summer seasonal staff but the very best way to qualify for all full-time year around professional positions at Roughing It is by completing a summer season with excellent staff performance evaluations.
Entry Level - Internship Options
We are happy to tailor a program where the employee will progressively assume more of the job responsibilities listed below over the course of several years. This allows the employee time to develop necessary skills and obtain required certifications.